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Academic

Subjects

Define subjects, organize them by department, and track curriculum coverage.

School Admin
Reviewed 2026-05-20

Overview

What it does

The Subjects page lets you manage the school's curriculum offerings. Add subjects, assign them to departments, track which subjects have subject codes, and view department-level insights. The page provides a catalog view and a department breakdown report.

Who uses it

  • Principal — monitor total subject count and department distribution.
  • Registrar — add and edit subjects; assign them to departments.
  • Head of Department (HOD) — view and refine subjects within their department.

Common tasks

View the subject catalog

The page opens on Subject catalog showing all subjects in a table.

  • Total subjects — count of active subjects.
  • Departments — count of departments and any unassigned subjects.
  • With subject codes — how many have reference codes.
  • Largest department — top department by subject count.

Columns: Subject, Code, Department (colored pill), Curriculum focus.

Add a new subject

  1. Click New subject in the top right.
  2. Fill in:
    • Subject name (required, e.g. "Chemistry").
    • Subject code (optional, e.g. "3095" for CSEC Biology).
    • Department (required, e.g. "Sciences").
    • Curriculum notes (optional).
  3. Click Save subject.

Search and filter

  • Search — name, code, or department.
  • Department dropdown — filter by department or select All Departments.

View department insights

  1. Click the Department insights tab.
  2. Each department shows a bar chart with subject count and percentage of catalog (e.g. "Sciences: 4 subjects · 25%").
  3. Below: a Governance checklist with suggested review steps before publishing the catalog.

Export subject data

Click Export in the top right to download all visible subjects as CSV. Columns: Subject, Code, Department, Curriculum focus.

Troubleshooting

  • "Subjects need a department" warning — assign departments to subjects marked Unassigned.
  • "X missing codes" warning — add subject codes if your school uses CSEC or CAPE.
  • No subjects appear — click New subject to create the first one.
  • Department filter shows no results — try All Departments.

Limits & known issues

  • Department is required on every subject.
  • Subject code is optional but recommended for CSEC/CAPE alignment.
  • Subjects in use by classes may not be deletable; check dependencies first.